Writing Great Emails: Polite vs. Direct

Today’s

Vocabulary

(1) Assertive: Strongly presenting your opinion

Be very assertive when you ask for a raise. Tell her exactly why she should give it to you. Don’t be afraid.

(2) Rude: Impolite

I can’t believe how rude he is! He asked how old I was and if I was on a diet!

(3) Grateful: Thankful

I was really grateful you were there. I would have done terrible without you.

Today’s

Questions

1. What is a big advantage of being direct?

a. You know no one will be angry

b. You know you will be understood

c. You know they’ll like you

2. What is a big advantage of being polite?

a. You know no one will be angry

b. You know you will be understood

c. You know they’ll like you

3. What is one way to be polite?

a. Tell a joke

b. Say that something is possible

c. Ask if something is possible

7________________________

Writing Great Emails

________________________

En-velop_bleu By Jeremy Schaar

Do you want to be more polite or more direct when you’re writing emails? There are advantages and disadvantages to both. Of course, it’s not quite so simple. In a perfect world, your writing will be both polite and direct.

In today’s lesson, you’ll learn about the differences. Then you’ll study some examples.

Direct

Advantages: Direct writing is confident and assertive. You’re acting like you know what you’re writing about very well. It’s also very clear.

Disadvantages: Direct writing can be rude and uncaring if you’re not careful.

Polite

Advantages: You’ll be friendly, likeable, and caring.

Disadvantages: By focusing on being polite, it might not seem like something is very important to you.

Let’s look at a situation. The first sentence will be direct. The second will be polite. The third will be a combination.

Situation: You need to request 500 extra units of something at the last minute. You’re writing to your supplier.

Direct: Please send 500 extra units. We will need them by Friday.

Polite: Do you think it would be possible to send us 500 extra units by Friday? We’d be most grateful.

Notice that the direct version is very short and clear. No one would misunderstand you. However, you’re giving an order here. Do you want to order your supplier? What if they can’t do it? What if they’ll feel bad if you don’t ask nicely? Maybe you’ll offend them.

The polite version could be misunderstood. It doesn’t seem important. However, by saying “do you think it would be possible,” you’re being very kind. “We’d be most grateful” means that you’re thanking them in advance. They haven’t even done anything, and you’ve already thanked them!

Best: We really need 500 extra units by Friday. Can you help us out with this order?

This is best. You’re being direct, but polite. You still ask a question, but only after you’ve been direct. (Questions make English more polite.) Also, you don’t thank them in advance. Instead, you ask a short question and imply that you’ll thank them for the help.

Want more practice? Got questions? Comment on the blog, Facebook, or Twitter.

CHECK YOUR ANSWERS!

Answers To Today’s Questions

B, A, C

——————————————

You Can Do It All Yourself But You Dont Have To

Leave a Reply